Select OK. To rename an existing category, select an existing color and choose Rename. Type a new name for the category and press Enter. Actively scan device characteristics for identification. Use precise geolocation data. Select personalised content. Create a personalised content profile. Measure ad performance.
Select basic ads. Create a personalised ads profile. Select personalised ads. Apply market research to generate audience insights. Measure content performance. Develop and improve products. List of Partners vendors. Improving the workflow is essential if you want enhance your productivity. Using our best practices with Outlook Categories and colors is an awesome way to do it. Check out this article with some tricks on how to use the Calendar in Outlook from eMazzanti!
View Larger Image. You can start using the categories as is, or you can customize them with your own labels. Changing the Category Labels You can label the default color categories for your own needs.
Click on the category you want to rename. However, if you fail to apply your categories consistently, searches and sorts based on categories won't tell the complete story.
Consider using rules to assign categories as mail arrives or as you reply:. Letting Outlook assign rules will lighten your workload, but more important, Outlook won't forget to assign categories consistently, whereas you might. Outlook strips categories from outgoing mail. However, Microsoft warns that recipients not using Outlook or Exchange Server may still see them.
For this reason, I recommend that you not use cathartic category names such as "Idiot Client" or "Problem Child. I have no war stories of my own, but Microsoft includes the warning, so I'm passing it along to you. If you don't see a Categories field, you can add it.
Right-click anywhere in the title bar and choose Field Choose, as shown in Figure F. Then, drag Categories from the resulting list to the title bar, as shown in Figure G. To move the field, simply click and drag it. IMAP account protocols don't support categories. In this case, the Categorize option, shown in Figure H , won't be available. If doing so isn't possible, you'll have to improvise.
You could use rules to filter incoming mail into categorized folders. But it's not the same, and category-type rules might conflict with other rules you're already applying. Another option is to tag the subject using a consistent term or phrase and then set up a conditional format automatic formatting in based on that tag to color-code incoming mail. This last option isn't available in Outlook In older versions, you could select a category by typing the first letter or so in its name, which is helpful when you have a long list.
This feature appears to be missing in the newer versions, but it's still there. Once you display the All Categories dialog, start typing and Outlook will select categories accordingly. For instance, if you want to select a category named Waiting, type W.
When Outlook highlights Waiting, press Spacebar to select it. You can remove custom categories and restore the out-of-box defaults by launching Outlook with the following switch: outlook. This action is permanent, so don't do it just to see how it works.
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